Client follow-up
All client details, contact moments and follow-up actions together.
For firms and businesses
Client follow-up, files and workflows in one place.
Connected to your email and calendar, so nothing ends up outside your files.
- Your data stays yours documents in your own storage
- Hosted in the EU own software, European servers
- Outlook & Gmail email and calendar connected
What STUFIN does
One platform for your clients and files
Scattered notes, loose lists and emails stuck in one person's inbox cost time. STUFIN brings client follow-up, files and internal workflows together in one place, connected to the email and calendar you already use.
File management
Every file with its status, documents and deadlines in one place.
Connected to your email and calendar
Emails and appointments end up in the right file.
Fits what you already have
Alongside the software you already use
STUFIN doesn't replace your real estate or file management software. It connects to what your team uses every day and brings the follow-up per file together.
Outlook / Microsoft 365
Emails and appointments end up in the right file. Your team keeps working in its own mailbox and calendar.
Gmail / Google Calendar
The same connection for firms that work with Google.
Your own storage
Documents stay where they are now, such as in Google Drive. STUFIN shows them in the right file without storing them itself.
How it works
From scattered emails to one overview per file
Curious what that looks like? See an example file with fictitious data.
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01
Emails and appointments go to the file
What comes in through Outlook or Gmail sits with the right property or client.
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02
You see the status of each document
Received, requested or missing: you see straight away what is still needed.
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03
The team knows who follows up
Every next action has a name and a date, even when a colleague is away.
Who it's for
For firms and businesses that work with files
STUFIN is built for the administrative side of firms and businesses: real estate agencies, accountants, notaries and the back office of other businesses. Wherever clients, files and deadlines come together.
STUFIN doesn't replace all your software. It's the central place for your clients and files, connected to what you already use.
- Bring client details and files together
- Emails and appointments in the right file
- Fewer manual steps for the team
Sound familiar?
Problems we solve by sector
Every firm is different, but the same bottlenecks keep coming back in the back office.
Real estate agencies
Certificates, inspections, prospects and viewings get mixed up across email, phone and calendar. One file per property with a status per certificate gives the team an overview up to the deed.
Accountants
Client documents arrive by email, post and upload. With a fixed status per file, you immediately see which documents are still missing.
Notaries
Files run for weeks and involve several parties. One file overview with deadlines and follow-up actions keeps steps from being forgotten.
Clients
Our first client
FAQ
Frequently asked questions
Where are our client files stored?
With you. Your documents stay in your own storage, such as Google Drive. STUFIN retrieves them from there instead of storing them itself. The platform itself is our own software and runs with a European hosting provider on servers in the EU.
Does it work with our email and calendar?
Yes, with Outlook / Microsoft 365 and with Gmail / Google Calendar. Emails and appointments end up in the right file, and your team keeps working in its own mailbox.
What does it cost?
You pay a one-time setup fee and then a subscription. STUFIN falls under the Belgian VAT exemption scheme for small businesses, so no VAT is added. In the free call you get an exact price for your firm.
Does STUFIN replace our current software?
No. STUFIN is the central place for your clients, files and tasks, connected to the email and calendar you already use. Read more about how the platform works.
Do we have to switch everything at once?
No. You start with what takes the most time today and expand step by step.
How do I get started?
Book a free 30-minute introductory call. Or first read more about who is behind STUFIN.
Next step
Book a free call
Curious what this looks like for your firm?
In a free 30-minute call, we look at how you work today. Not ready for a call yet? See an example file first.