For real estate agencies

Know which certificates are still missing for each sale

From sales agreement to deed, without digging through your mailbox or having to call a colleague.

Sound familiar?

Where every sale takes time

A sale requires a series of certificates and inspections, and the list keeps growing. For every file, the same question: what has come in, what is still missing and who is waiting for whom?

Certificates from everywhere

Inspectors, the municipality, the property manager, the seller and the notary each send their documents in a separate email. What has arrived is spread across mailboxes.

Following up means searching

To know which certificate is still missing, someone has to go through emails before you can contact the seller or the inspector again.

Knowledge sits in one mailbox

Whoever follows up a sale has the emails in their own inbox. When that colleague is away, the searching starts.

How STUFIN helps

One file per property, visible to the whole team

STUFIN connects your mailbox and calendar to one file per property. Your team sees in one overview which certificates have come in, what the notary still needs and who follows up.

  • A status per certificate: you see straight away what is still missing
  • Emails and viewings from Outlook / Microsoft 365 or Gmail / Google Calendar in the right file
  • Tasks and follow-up actions per sale, visible to the whole team
  • Set up around how your agency already works

STUFIN doesn't replace your real estate software. It's the place where your sales files and their follow-up come together. See an example file.

Email, calendar and team connected to one central file overview with a clear status per file
Your data

Documents stay with you

Sales files contain data about sellers and buyers. That's why STUFIN doesn't store your documents itself.

In your own storage

Your documents stay in your own storage, such as Google Drive. STUFIN retrieves them from there and shows them in the right file.

Hosted in the EU

The platform is our own software and runs with a European hosting provider on servers in the EU.

Your own email and calendar

Your team keeps working in its own mailbox and calendar. STUFIN connects them to the files, without you having to switch packages.

Free checklist

10 certificates and documents for a sale in Flanders

An overview of what you follow up when selling a home in Flanders, to compare with your own list. View the checklist (in Dutch).

Approach

How it works

From a first conversation to a team that uses it every day. Curious who guides that? Read more about STUFIN.

  1. 01

    Introduction

    Together we look at how you request certificates and follow up sales today.

  2. 02

    Setup

    The platform is configured for your properties, files and statuses.

  3. 03

    Connection

    Your email, calendar and storage are connected.

  4. 04

    In use

    Your team gets started, and we adjust where needed.

Next step

Curious what this looks like for your agency?

In a free 30-minute call, we look at how you work today.

Book a free call